Pay stubs

View, print and download a pay stub, and understand what each part of it shows.

What it's for

A pay stub shows what one person earned for one pay period, the taxes withheld, and the net amount paid. W-2 employees get an Earnings statement; contractors get a Payment statement with no taxes withheld.

Where to find it

• Your own stubs: Sidebar → Team → My work → My pay stubs → View (or PDF to download straight away). Only approved stubs appear here.
• Anyone's stub (admins only): Manage team → Payroll → Pay stub on the person's row. Before the period is approved, this shows a draft preview.

The screen at a glance

• Top bar — "Pay stub" with its status: DRAFT — not approved yet, Approved or Paid.
• Header — your company's name, address and EIN, and the advice number.
• Employee box — name and mailing address, employee ID, the last 4 digits of the SSN (or the tax form on file for contractors), department, pay period and pay date.
• Type · Rate and Filing status — W-2 or contractor, the pay rate, and the federal and state withholding choices.
• Earnings — each earning line with hours, rate, this period and year to date, and Gross pay.
• Taxes withheld — each tax for this period and year to date, and Total taxes. Contractors see "None".
• Deposit — paid to the PayPal email on file.
• Summary — Gross pay, Taxes, Deductions and Net pay, each with its year-to-date total.
• Notes — how withholding was figured.
• Payment slip (bottom) — a non-negotiable slip with the net amount in numbers and words. It says "Paid electronically via PayPal" and "This is not a check".

Buttons and actions

How to download your pay stub

1. Open Team → My work.
2. In My pay stubs, find the pay period.
3. Click PDF, or click View and then Download PDF.

Tips and troubleshooting

• A stub only appears for you after your admin approves the pay period.
• If your name, address, employee number or department is wrong on the stub, ask your admin to fix it in Members & settings. If the company details are wrong, they fix them in Payroll settings.
• A draft stub can still change. An approved stub is frozen; a paid stub can't be changed.